Planning Agency and Planning Commission Combined Meeting
Date: April 30, 2026
Time: 1:00 p.m.
In-Person Meeting Information
Members of the public can attend the meeting in person at:
Permit Sonoma Hearing Room
2550 Ventura Ave.
Santa Rosa, CA 95403
Webinar Information
Members of the public can watch or listen to the meeting by calling in or by using the Zoom application:
Zoom Webinar: Join Meeting >>
Telephone: 1 (669) 900-9128
Webinar ID: 828 3703 8863
Passcode: 412362
Registration Required: No
The Planning Agency is made up of all Commissioners who sit on the Planning Commission.
Roll Call
Commissioner Freeman District 1
Commissioner Kapolchok District 1
Commissioner Gilardi District 2
Commissioner Reed District 2
Commissioner Bahning District 3
Commissioner Striplen District 3
Commissioner McCaffery District 4
Commissioner Koenigshofer District 5
Commissioner Marquez District 5
Staff Members
Cecily Condon, Deputy Director of Planning
Tasha Levitt, Administrative Assistant
Robert Pennington, Professional Geologist
Jennifer Klein, Chief Deputy County Counsel
Disability Accommodation
If you have a disability which requires an accommodation or an alternative format to assist you in observing and commenting on this meeting, please call (707) 565-1737 or email PlanningAgency@sonomacounty.gov at least 72 hours in advance of the meeting to make arrangements.
Materials
Available digitally through the link in the Agenda and on the Planning Agency website. You can also email PlanningAgency@sonomacounty.govor the project planner to request materials.
Agenda
View documents for all items listed digitally »
1:00 PM Roll Call
Correspondence Planning Commission/Zoning Administrator/ Board of Supervisors Actions
Commissioner Announcements
Public Appearances for Non-Agenda Items
Items scheduled on the Agenda
Planning Commission Topics of Discussion
Approval of Board of Zoning Adjustments Minutes:
- January 23, 2025 – Carr, Reed, McCaffery, Koenigshofer
- February 13, 2025 – Carr, Reed, Wiig, McCaffery, Koenigshofer
- February 27, 2025 – Carr, Reed, McCaffery, Koenigshofer
- March 13, 2025 – Carr, Reed, McCaffery, Koenigshofer
- March 29, 2025 – Reed, McCaffery, Koenigshofer
- April 24, 2025 – Kapolchok, Reed, McCaffery, Koenigshofer
- May 8, 2025 – Kapolchok, Reed, Bahning, McCaffery, Marquez
- May 29, 2025 – Kapolchok, Reed, Striplen, McCaffery, Marquez
- June 26, 2025 – Kapolchok, Reed, Bahning, McCaffery, Marquez
- July 17, 2025 – Freeman, Gilardi, Bahning, McCaffery, Koenigshofer
- July 31, 2025 – Item 1 – Kapolchok, Reed, Striplen, McCaffery Koenigshofer; Item 2 – Kapolchok, Reed, Striplen, McCaffery, Koenigshofer
- August 14, 2025 – Kapolchok, Reed, Bahning, McCaffery, Koenigshofer
- September 11, 2025 – Kapolchok, Gilardi, McCaffery, Marquez
- September 25, 2025 – Kapolchok, Reed, McCaffery, Koenigshofer
Approval of Planning Commission Minutes:
- February 1, 2024 – Olmstead, Reed, Wiig, McCaffery Marquez
- April 4, 2024 – Carr, Reed, Wiig, McCaffery, Marquez
- May 2, 2024 – Olmstead, Reed, Wiig, McCaffery, Marquez
- May 16, 2024 – Carr, Reed, Wiig, McCaffery, Marquez
Planning Agency Topics of Discussion
Please note, no public hearings will be held, and no actions will be taken on the following items.
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1:00PM Workplace Violence Prevention Training (Special Closed Session Item)
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1:30 PM Groundwater Training
Contributions
Pursuant to Government Code section 84308, members of the Planning Agency, Planning Commission, or Zoning Administrator (collectively “Planning Agency”) are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the member of the Planning Agency received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the County’s decision on the agenda item since January 1, 2023. Members of the Planning Agency who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a member of the Planning Agency since January 1, 2023, are required to disclose that fact for the official record of the subject proceeding. Disclosures must include the amount of the campaign contribution and identify the recipient Planning Agency member and may be made either in writing to the Clerk for the Planning Agency, Planning Commission, or Zoning Administrator, as the case may be, prior to the subject hearing or by verbal disclosure at the time of the hearing.
Procedures
PA meetings begin at 1:00 PM and are recorded. Presentations on the scheduled topics are given, followed by commissioner questions and discussion. A public hearing is then opened and the applicant gives a 10-minute project presentation followed by public comments. The time limit for public comments is at the Chair’s discretion and is typically 3 minutes per speaker. Please state your name for the record when you are called upon.
Questions raised by the public may be answered after all public comments are given. The Commission may request staff to answer questions
Uncontested Calendar: All items listed on the uncontested calendar are considered to be routine. The Chair will open the public hearing on all items simultaneously. If no one from the public addresses the PC, the hearing will be closed and the items may be acted upon with a single majority vote.
Public Appearances for Non-Agenda Items: Shortly after the hearing begins, the PC invites public participation regarding the affairs of the County. Any person desiring to speak on any matter which is not scheduled on this agenda may do so. Comments may be limited to three minutes, or as imposed at the discretion of the Chair. Under State Law, matters presented during public appearances cannot be discussed or acted upon by the PC commissioners.
Public Comments
Please follow the instructions below to submit a Public Comment in writing, email or in person. The PA invites interested persons to submit comments which are entered into the permanent record. Written comments received prior to and during the hearing are distributed to the commissioners, staff, and are available to the public via the public copies link in the calendar section of this agenda. Written comments received after the package is made public may be read into the record.
Mail Public Comments
Address letters to: Permit Sonoma, 2550 Ventura Avenue, Attn: Planning Agency Secretary, Santa Rosa, CA 95403 and include the project number.
Email Public Comments
Email comments to: PlanningAgency@sonomacounty.gov. Please provide your name and the project number. It is advised to email comments prior to the hearing date to give commissioners and staff review time.
Public Comments Using Zoom
Comments are not accepted through Zoom at this time. If you wish to provide comments, please follow the instructions provided on this page for mail, email, or in-person comment.
Speaking In-Person on an Agenda Item
If you wish to speak in-person on an item which appears on this agenda, please fill out a speaker card and drop it in the box near the staff table. You will be called by the Chair in the order received. Your name, will be announced when it’s your turn to speak (1 public comment is allowed per person). The meetings are recorded and all in person testimony must be given through the microphone. Please state your name upon approaching the microphone. Each person may speak only once and is usually granted 3 minutes. Time limits are at the discretion of the Chair. Questions raised by the public are to be directed to the Commission. At the end of the hearing, the Commission may ask staff or the applicant to respond to any questions raised during the hearing.
Be Respectful
Please Be Respectful of others and the varying points of view. No clapping, booing, or speaking out of turn.
Be Courteous
Please Be Courteous turn off cell phones and pagers while the meeting is in session.
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